• Administrative
  • Waltham

Website Waltham Public Schools


The Waltham Public School District is seeking an Administrator of Human Resources.  This position is responsible for leading the Office of Human Resources and directing the processes for the recruitment, hiring, orientation, retention, benefits administration, policies and procedures administration, and evaluation of all personnel in the Waltham Public Schools.

Qualifications: Qualified applicants must forward cover letter, resume, transcript, as well as three current letters of recommendation

Education, Training and Experience

A Master’s Degree in an appropriate field
Highly motivated, self-starter who can work independently and without extensive supervision
Ability to identify problems, analyze situations, develop potential solutions, and collaborate with a variety of school and non-school personnel to reach consensus in a highly professional manner
Ability to use data and consolidate information to develop reports and responses to request for information
Strong commitment to customer service and a genuine interest in helping staff perform at high levels
Strong organizational skills
Effective collaboration skills
Strong written and verbal communication skills
Strong interpersonal skills
Strong technology skills and the ability to identify technology that will make the work of the Office of Human Resource more efficient for HR staff and the employees that the department serves
Knowledge of pertinent Massachusetts General Laws
Ability to maintain strict confidence regarding all matters
Previous experience in the field of human resources in either the public or private sector as a manager or director
Such alternatives to the above qualifications as may be found appropriate by the Superintendent of Schools

Reports to:
The Superintendent of Schools

Description of Duties:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed and are used as guides for personnel actions. The omission of specific statements of duties does not exclude them from the position when the work is similar, related, or a logical assignment to the position).

Works cooperatively with the Superintendent and other administrators to recruit qualified staff for all positions
Facilitates district representation at local and regional recruitment and hiring fairs and other similar events
Develops, implements, and evaluates a process for increasing the diversity of personnel in the district.  Seeks and manages grant opportunities that support these efforts.
Works cooperatively with principals and directors in managing the hiring process for all staff
Provides ongoing and sustained human resources support to building principals to assist them with the day-to-day operation of their schools
Provides on-going support to faculty and staff on human resource related issues
Creates and maintains job descriptions for all positions
Works cooperatively with the Assistant Superintendent for Teaching and Learning to design and implement orientation and mentoring activities for new staff
Works cooperatively with the Superintendent to coordinate the recruitment and hiring process for building principals and central office administrative positions
Works cooperatively with the Assistant Superintendent for Teaching and Learning, the Assistant Superintendent for Pupil Services, principals and directors to develop assignments for preK-12 staff
Provides leadership in the development and implementation of human resources information, collects district-wide data, fosters continuous improvement in administrative technology systems and initiates progressive technology-based administrative and business practices
Oversees the management of all staff personnel files
Creates, implements, and updates personnel policy handbook
Reviews requests for personal days and extended leaves of absence
Oversees and is accountable for the process by which data of personnel and students are managed and submitted to the Massachusetts Department of Elementary and Secondary Education (DESE)
Manages Family Medical Leave Act (FMLA) process and other leaves of absence requests
Directs the process to hire, deploy, and evaluate paraprofessional staff, technology support staff, secretaries, cafeteria workers, before/after school program staff, and substitute teachers, custodial staff
Oversees the implementation of the evaluation process for all staff
Works cooperatively with the Assistant Superintendent for Finance and Operations and payroll staff to ensure accurate information is processed in a timely manner
Oversees licensing requirements, including the waiver process, for district staff consistent with DESE regulations
Cultivates and maintains positive relationships with colleges and universities in the area of teacher recruitment
Supports the School Committee in contract negotiations in the district
Negotiates individual employment contracts
Works cooperatively with the School Committee, the Superintendent of Schools and the Assistant Superintendent for Finance and Operations in developing wage and benefit programs
Provides ongoing administration and interpretation of all collective bargaining agreements, including reduction in force and the non-renewal of staff
Serves as the district’s resource in personnel management as it pertains to the provisions of the law
Manages the district’s CORI and Fingerprinting process for staff and volunteers
Provides regular information and training to staff regarding sexual harassment and related civil rights policies and procedures
Oversees staff-related data reporting as required by DESE
Ensures compliance with the Americans With Disabilities Act (ADA)
Coordinates the district’s Employee Assistance Program
Serves as the district’s fringe benefits officer
Works cooperatively with the City of Waltham Human Resources Office to oversee all cases related to unemployment and worker’s compensation
Works cooperatively with the City of Waltham Human Resources Office to coordinate the civil service hiring process
Conducts exit interviews to gather pertinent data and ensure compliance with all labor laws
Works cooperatively with the Assistant Superintendent for Teaching and Learning on the implementation of the Educator Evaluation System including the review of data for decision-making
Advises the Superintendent in areas of responsibility and initiates programs, proposals and activities to improve services and/or increase the efficiency of the school district
Prepares reports to support School Committee decision making
Functions as a district leader and member of the central office team
Attends meetings where information concerning district human resources is necessary
Promotes and communicates the district’s annual goals and priorities with school constituencies
Participates in the district budget preparation process to support district instructional goals
Provides equal educational and employment opportunities to all individuals regardless of race, color, gender, age, religion, national origin, disability or sexual orientation
Makes presentations as necessary to the instructional and support staff, the School Committee and community groups
Conducts investigations and hears grievances as needed
Experience with conflict resolution strategies
Performs all other tasks as assigned by the Superintendent

(This job description does not constitute an employment agreement between the employer and the employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change).

Non-Discrimination Notice:  Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation.

Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve.
MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.

To apply for this job please visit wpsd.tedk12.com.