Website Newton Public Schools

GENERAL DESCRIPTION (1-3 LINES DESCRIBING ROLE):
The Director of Human Resources and Staffing is the leader of human resource management for the Newton Public Schools and is responsible for all staffing matters, providing support to the Superintendent, leadership team, school principals, and employees of the District.  S/He is responsible for strategic human resource planning to enable the District to recruit, motivate, develop, retain and support a talented and diverse staff in the school system.  S/He is responsible for creating and maintaining a welcoming, respectful and culturally responsive atmosphere for NPS employees in their interactions with the Human Resources Department.  S/He manages all the personnel systems that support over 3200 employees in a large diverse school district.  S/He directs, oversees and manages a comprehensive human resource department comprised of qualified, capable and effective employees, in the administration of personnel matters, including recruitment, selection, retention, classification, wage and salary administration, benefits, staffing and records/reports management. The Director of Human Resources and Staffing supports and collaborates with the district central office leadership team and school-based leaders and administrators.

QUALIFICATIONS:
Education, Training and Experience:
Master’s or equivalent advanced degree in education, business, management, public administration or related field of study; 5-10 years of progressively responsible related experience; some training and experience in staffing and personnel management; experience in public education or public entity is preferred; or any equivalent combination of education, training, and experience.  Ability and emotional intelligence to work collaboratively with all departments and school-based personnel on every level, demonstrating a deep understanding of school culture.

Special Requirements:
Valid Massachusetts Driver’s License

ESSENTIAL JOB DUTIES (NOT LIMITED TO):
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

DIRECT RESPONSIBILITIES:Creates and maintains staff databases for critical reports for the school committee, central staff, press, and other departments within the Newton Public Schools; such as contract negotiations, budgetary concerns, staffing reconciliations, etc.
Generates all mandated requests from the Department of Education, federal government, school committee, central staff, press, public requests, and others. Prepares federal, state, and other mandated reports and surveys.
Coordinates staffing related concerns with other school department offices, including payroll, business and finance, pupil services, and grants.
Works with principals and other supervisors and department heads regarding complex staffing requirements and concerns.
Coordinates efforts with the Business, Finance, and Planning Department on budget items as they relate to employee costs and staffing allocations/positions.  Tracks and reports on yearly turnover savings in collaboration with the BFP Department.
Works with principals and other supervisors and department heads regarding complex staffing requirements and concerns, including verification that administrators stay within staffing allocations each fiscal year.  Tracks staffing/positions by department and prepares reports as needed.
Verifies that principals and department stay within their department’s staffing allocations each fiscal year.  Tracks allocated FTEs by department and prepares reports on FTEs as needed.   Develops annual Staffing Reconciliation Report in conjunction with Business, Finance and Planning.
Manages all administrative processes related to union contracts. Also manages administrative processes related to all non-aligned staff.
Creates excel spreadsheets and pivot tables with complex formulas to provide the information necessary for surveys, reports, and other special requests.
Presents reports to the school committee, including staffing reports, diversity report, and the staff reconciliation report.
Establishes collaborative, working relationships with all employee union representatives. In collaboration with legal counsel and administration, participates in collective bargaining negotiations and at all union/management committee meetings as they relate to personnel and staffing matters and as well as managing union grievances and resolving employee conflicts.
With legal counsel, oversees compliance with Federal and State employment law as well as School/City policies and collective bargaining agreements and coordinates for necessary training of employees in compliance with applicable laws and policies.
In collaboration with legal counsel, conducts, assists, and advises on matters involving investigation into employee misconduct in accordance with applicable laws, policies and collective bargaining agreements, including but not limited to allegations of harassment or discrimination.
Assures effective supervision and evaluation procedures are employed throughout the District and that related contractual and DESE guidelines are followed.  Provides assistance and advice to principals and other supervisors with the supervision and evaluation of staff members, particularly those staff members who are exhibiting unsatisfactory work.  Is directly involved in serious disciplinary matters.
Conducts special projects and other assignments as needed.  Performs similar or related work as required.

MANAGERIAL/SUPERVISORY RESPONSIBILITIES:

Manages and oversees a department of talented human resource professionals in the administration of regular personnel duties, including but not limited to:

Hiring, changes in assignments, leaves of absences, returns from leaves, appointments, reappointments, designations of professional teacher status.
Orientation of staff members including health and dental benefits, retirement systems, insurance, 403b and 457 investment plans, and relating to immigration or VISAs for employment.
Recruitment and hiring activities, including posting of vacancies, preparation of advertisements, screening of applications, including proper administration of CORI/SORI and fingerprinting results for all employees. Assisting school staff in selecting and interviewing candidates.  Convenes interview panels.  Maintains integrity of employment process according to District policy and Department of Labor standards. Tracks applications and determines salaries according to the District’s compensation administration program.
Tracking of professional licensure and highly qualified status, ensures compliance with state and NCLB regulations, educates faculty and administration on professional requirements and communication with DESE when warranted.
Monitoring and reviewing job classifications, job descriptions and salary structures and recommending changes as required; revising and maintaining job descriptions.
Managing a central HRIS system; the maintaining of records, data, and information within the HRIS system.  Maintaining official, complete and accurate personnel records.  Ensures timely responses to employee requests for personnel files, public records requests related to personnel matters, and requests for information from Unions.
Preparing and submitting employment-related reports as required by the State and Federal law.

Supervision:
Responsibility:  Performs highly complex, responsible duties requiring independent judgment in ensuring conformance with applicable laws, ordinances, collective bargaining agreements, and departmental policies.  Works independently in executing personnel policies, procedures, and plans at the district-wide level.  Planning and coordination at this level regularly require coordination of activities/resources of a number of departments/functions.

Supervision Received: Works under the broad administrative direction of the Superintendent of Schools.

Supervision Scope:  Has direct supervisory responsibility for up to ten full-time equivalent employees. Provides administrative guidance and supervision directly and through department managers.

Work Environment:

Work is performed under typical office conditions with required service during the evenings to attend meetings; work environment is moderately noisy; numerous interruptions during the day.

Makes frequent contact with school employees and officials, job applicants, other school districts, labor counsel, consultants, insurance providers, DESE and other State agencies. Contacts involve furnishing routine information as well as discussing complex legal issues.  Contacts require considerable discretion, confidentiality, resourcefulness and persuasiveness to achieve desired objectives.

Physical Requirements:

This position is in a standard office environment.

Date Updated: 4/15/20

Newton Public Schools is an Equal Opportunity Employer.  Newton Public Schools ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, sexual orientation, disability, or any other class as protected by law.  The Newton Public Schools places a high value on diversity and active recruitment of qualified minority teachers and staff. Any individual needing assistance in making application for any opening should contact the district human resources office.

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