Website Lower Pioneer Valley Educational Collaborative

The Payroll & Benefits Coordinator will be responsible for providing managers and employees with a broad range of administrative support related to payroll, benefit and leave of absences. This position will be responsible for processing payroll and related reporting, while administering employee benefits and leave of absences. The Payroll & Benefits Coordinator will provide excellent customer service to both employees and managers and will be responsible for maintaining accurate employee records, preparing reports and documents and effective communications to the Management team. The ideal candidate will have 3-5 years of payroll experience and is looking to advance to the next step in their career.

-Assists the Director of Finance & Operations with payroll department goals; makes recommendations changes for improvement of overall efficiencies and operations between Payroll and Human Resources department.
-Ensures compliance with all applicable state and federal wage and hourly laws and regulations by enforcing all payroll policies.
-Coordinates and administers payroll to ensure that staff members are paid in an accurate and timely manner.
-Coordinates and administers year-end payroll processing including but not limited to W2 and ACA reporting.
-Prepares the Payroll/HR system for each new fiscal year, including updating new salary schedules, salary encumbrances, benefit premium tables, creating annual payroll calendars, and processing the year-end rollover of existing employees.
-Verifies time records and calculates and executes employee pay adjustments such as deduct pay, leave of absence, payoffs, etc.
-Maintains and constantly updates organizations payroll database to reflect all personnel changes and reconcile payroll budget accounts to payroll.
-Assumes responsibility for the in-processing of all new employees including: setup of payroll, enrollment in retirement and the coordination of all benefits ensuring the timely completion of all necessary paperwork.
-Ensures coordination of staff transactions which often include confidential and sensitive information.
-Direct the administration of benefit programs. Evaluate and recommend improvements to benefit programs.
-Clearly and concisely communicates payroll and benefit information to staff.
-Reconcile monthly invoices from outside benefit vendors, review for accuracy, and resolve any discrepancies with pertinent parties.
-Responding to inquiries and requests, communicates benefit plans, policies and procedures or applicable laws related to payroll and benefits to employees.
-Maintains and processes all aspects and other assigned reports of the Massachusetts Teachers Retirement System (MTRS) and Massachusetts State Retirement System for district employees and retires.
-Generates and analyzes various data reports to support district management and decision-making.
-Prepares various documents including confidential correspondence, reports and memorandums with thorough backup information as necessary.
-Researches and identifies innovative solutions to solve payroll issues in an increasingly more complex and technical environment.
-Maintains integrity of confidential information and data security in compliance with local, state and federal guidelines.
-Interprets and make inferences from district collective bargaining agreements and individual contracts to ensure payroll accuracy.
-Prepares various journal entries, performs account reconciliations, and provides general ledger support.
-Prepares biweekly, monthly, quarterly, and year-end reports for management, government, and other outside agencies under the guidance of the Director of Finance.
-Contributes to the office cross-training efforts to maintain continuity and quality of service for the Collaborative’s internal and external customers.
-Performs any additional general office duties as determined by the Executive Director or Director of Finance & Operations.
-Understands, is committed to, and supports affirmative action, equal opportunity, and non-discrimination goals.

-Minimum of Associates Degree in Accounting or equivalent experience.
-Minimum of three (3) to five (5) years of payroll experience, preferably in a school setting.
-Demonstrate proficiency in working with computerized payroll systems, Tyler Technology Munis preferred.
-Demonstrate proficiency in working with computer applications, such as Microsoft Office and Google Suite Products.
-Planning and Organization: ability to plan and manage multiple projects with attention to detail.
-Problem analysis and resolution.
-Strong employee orientation with interpersonal and communication skills.
-Availability outside normal business hours to meet payroll deadlines.
-Such alternatives to the above as the Board may find appropriate and acceptable.

To apply for this job email your details to cwiblyi@lpvec.org