Human Resources Generalist – Andover

Supervision Received:
Works under the general supervision of the Human Resources Executive Director, following department rules, regulations and policies.
Supervision Given:
None.

Job Environment:
Majority of work is performed under typical office conditions; the noise level is moderate.

Operates computers, printers, telephone, and other standard office equipment.

Has frequent contact with school department staff and employees, retirees, benefit providers, vendors, insurance representatives, and the general public.

Contacts are in person, by telephone and in writing by email or correspondence.

Has access to highly confidential employee records.

Errors could result in delays or loss of service, monetary loss, and legal ramifications.

Essential Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

–    As assigned by the Executive Director, assists the Human Resources Office in all functions of Human Resources as required.  Responsible for a variety of projects and activities requiring comprehensive knowledge of department’s activities and familiarity with laws, procedures, rules and regulations.

–    Assists with all phases of the School’s recruitment process from writing and publishing advertisements through arranging pre-placement physical examinations and drug tests when indicated, including pre-interview processing and screening, scheduling and conducting interviews with hiring authorities, and post-interview background checks.  Participates in interviews when requested.

–    Serves as an administrator in NeoGov.

–    Assists prospective retirees with any and all paperwork and forms necessary for the Massachusetts Teacher’s Retirement System or Andover Retirement System.

–    Coordinates, prepares, tracks, and generates personnel change notices involving human resource transactions including new hires, promotions, transfers, ensuring timely submission of salary changes, leave of absences, terminating etc.

–    Plans and implements training programs for School employees on various topics.

–    Schedules phone and in-person interview times with candidates for positions.

–    Develops informational resources to provide up-to-date survey data concerning contract provisions, prevailing practices, employee benefits, etc., with particular emphasis on comparable communities.

–    Attends collective bargaining sessions; assists the Executive Director or Assistant Director with documentation of the session, proposal preparation, gathering of backup information for proposals and responses, and costing of proposals.

–    Provides support and makes recommendations to managers and employees regarding employment issues, basic contract provisions, training and promotional opportunities.

–    Conducts exit interviews with employees leaving the District; prepares annual report on issues and trends resulting from such interviews; prepares annual summary report on employee terminations.

–    Processes Worker’s Compensation claims.

–    Assists with the administration of the FMLA and LOA processes including sending letters, receiving doctor notes, calculating sick time and managing benefits throughout the FMLA and LOA leaves, including direct billing.

–    Process all encumbrances and purchase orders.

–    Serves as primary person for AESOP time and attendance and scheduling.

–    Develop calendar for recruitment fairs; and attends all teacher job fairs; distributes resumes to hiring managers in a timely fashion

–    May serve as lead participant for MPDE and attend all related job fairs.

–    Performs all other duties as assigned.

Knowledge, Ability and Skill:
Knowledge: Knowledge of word processing and spreadsheets. Knowledge of commonly used human resources concepts, practices and procedures. A working knowledge of employment laws and practices.
Ability:  Ability to maintain effective working relationships with others.  Must be accurate, thorough and well organized in working with detailed information; takes initiative to assure timely compliance with deadlines and the resolution of pending matters.  Ability to maintain confidential information. Ability to interact effectively with employees, retirees and others with tact and diplomacy.
Skill:  Strong organizational and interpersonal skills. Strong technical skills. Demonstrates a highly proficient use of computers, office automation, and other department specific computer applications.  Outstanding communication skills. Skill in all of the above listed technologies, tools and equipment.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to work at a desk; regularly convey information to employees and the public; regularly move about inside the office to access file cabinets and office machinery; and traverse stairs. The employee must occasionally lift and/or move objects weighing up to 10 pounds, such as supplies, folders, and books. Ability to operate a keyboard and calculator at efficient speed and to view computer screens for extended periods of time.